The HIPAA Journal

MAY 20, 2025

HIPAA incident management is the process of tracking, responding to, and documenting HIPAA security incidents as they are detected by automated security tools or reported by members of the workforce. Ensure the actions taken during the security incident are documented. Assess each security incident for breach notification obligations.

HIPAA 95

HIPAA Business Associate Documentation Follow-Up 95

Valant

MAY 13, 2025

Practice management skills like scheduling, billing, documentation, and compliance can protect you from professional burnout and set you on a path to success. Systems with automated appointment reminders save you money by reducing no-shows. It streamlines communication with patients and creates a professional impression.

Billing 85

Billing Scheduling Documentation Administrative Work 85

Mobius MD

NOVEMBER 26, 2024

Popular solutions include improving documentation efficiency (a pain point for physicians) and care team coordination. Use pre-visit planning and pre-appointment lab testing to reduce time wasted on the review of follow-up results. The post What is the Quadruple Aim of healthcare?

Documentation 59

Documentation Medical Assistant Patient Experience Patient Satisfaction 59

Practice Index

JUNE 26, 2025

The move reverses the long-standing convention that patients should not turn up to appointments armed with internet research. It states: “These technologies can reduce the administrative burden, enabling caregivers to dedicate more time to providing care rather than documenting it.”

Huddles/Rounds 52

Huddles/Rounds Appointments Documentation Medication 52

Arkenea

JUNE 20, 2025

Advanced Scheduling Optimization Contemporary EHR scheduling modules incorporate sophisticated algorithms that optimize appointment scheduling based on provider availability, patient preferences, clinical requirements, and revenue considerations.

Documentation 52

Documentation Billing Scheduling Insurance 52

Mobius MD

NOVEMBER 18, 2024

Specifically, we’ll discuss how AI can: Automate Clinical Documentation Support Clinical Decision-Making Triage Patient Communication Diagnose Medical Images Automate Routine Tasks Each topic includes a Software Spotlight, highlighting practical tools that illustrate AI’s impact in real-world settings.

Triage 52

Triage Documentation Appointments Diagnostics 52

Medical Economics

JULY 1, 2025

Patients are comfortable with AI in operational tasks like prescription refills and appointment scheduling but wary of its role in diagnosis and treatment. Less clicking, more connecting Three out of four respondents (77%) said their appointments lasted less than 15 minutes on average. It also presents a business case.

Appointments 58

Appointments Documentation Patient Support Communication 58

Valant

JUNE 18, 2025

Through AI Notes’ capabilities to streamline and automate clinical documentation, the feature gives back valuable time to providers so they can focus on what matters most, whether it be patient care, reduced burnout or scalable growth. Therapists can reduce non-billable documentation hours by using AI to transcribe and document sessions.

Documentation 52

Documentation Follow-Up Billing HIPAA 52

Scrubs

MARCH 21, 2023

Her regular doctor, Dr. Rebecca Hemphill, used the AI app during her last two medical appointments at MaineHealth. He added that medical payers now require so much documentation related to patients that “it’s almost an arms race.” It feels more like my needs are being met. The AI is sold under the name Dragon Ambient Experience or DAX.

Hospital 264

Hospital Follow-Up Appointments Documentation 264

Health Prime

DECEMBER 18, 2024

Patient Visit and Volume Report This report tracks patient visits over a specific period, providing insights into practice growth, patient retention, and appointment scheduling efficiency. Compliance and audit reports help you monitor adherence to coding, documentation, and billing standards. At Health Prime, we can help!

Medication 52

Medication Billing Documentation Appointments 52

Mobius MD

DECEMBER 11, 2024

Gather patient information before the appointment One of the simplest ways to reduce patient wait times is by preventing delays at check-in. Streamlining data and paperwork collection will help patients be ready for an appointment when they arrive at the office.

Patient Satisfaction 52

Patient Satisfaction Appointments Medical History Patient Experience 52

Physicians Practice

JUNE 24, 2025

Likewise, flow-oriented layouts have been linked to higher staff productivity and fewer late appointments. Research shows that design cues such as soft lighting and muted earth tones can drop perceived wait times by as much as 25%, even when actual waits remain unchanged. Read the findings.

Diagnostics 52

Diagnostics Billing Communication Documentation 52

Prism Career Institute

MAY 6, 2025

They also may work with a patient to schedule any follow-up appointments. Common administrative duties include: Answering phone calls: Throughout the day, patients call healthcare facilities about appointments, health inquiries, insurance issues, or payments.

Medical Assistant 52

Medical Assistant Medication Follow-Up Bookkeeping 52

Prism Career Institute

JULY 1, 2025

Practical nurses continue to use this technology to assist patients with limited mobility, who are far from a healthcare venue, or who prefer having an appointment from the comfort of home. Any observations of their activity can help determine at-home steps for care, or if a patient should come in for an appointment.

Appointments 52

Appointments Scheduling Follow-Up Medical History 52

Physicians Practice

JUNE 16, 2025

This April 2024 article by Neil Baum, MD , on being an on-time physician gives this tip: Instruct new patients to arrive 20-30 minutes before their appointment to fill out paperwork or complete the paperwork online if your website provides the forms for patient demographics and a health care questionnaire.

Billing 52

Billing Communication Documentation Patient Satisfaction 52

Mobius MD

MARCH 14, 2025

While we often focus our blog articles on streamlining clinical documentation , managing the deluge of messages in your EHR is equally important. Forwarding urgent messages to a triage nurse can help determine whether a patient needs an appointment, urgent care, or an ER visit.

Huddles/Rounds 59

Huddles/Rounds Triage Scheduling Follow-Up 59

Valant

JUNE 24, 2025

Add to this LA County’s well-documented shortage of mental health providers , and a diverse population in need of culturally responsive care, and you’ve got a perfect storm of barriers to treatment. It’s worth noting that this storm extends across the state of California. You can also use tech features to shrink your busywork.

Documentation 52

Documentation HIPAA Scheduling Communication 52

Health Prime

MARCH 21, 2024

The revenue cycle in healthcare refers to the entire process of managing the financial aspects of patient care, from the initial appointment scheduling to the final payment received for services rendered. Providers can minimize schedule gaps by strategically managing appointment slots and increasing patient throughput.

Medication 105

Medication Billing Follow-Up Appointments 105

Physicians Practice

JUNE 20, 2025

Did they have to wait long to obtain an appointment? For example, if you need to refer your patient to another physician for specialized attention, encourage staff to do the preliminary work and make the call and appointment for the patient. or less) on an appointment card. What is it that they see?

Billing 52

Billing Communication Follow-Up Documentation 52

Phlebotomy Careers

JUNE 19, 2025

Attention ⁢to detail: Accurate labeling and documentation. Technical proficiency: Mastery of various blood ​collection ⁣techniques and equipment. Dialog skills: Ability to comfort patients and explain procedures​ clearly. steady hand and dexterity: ‍Precise needle insertion with minimal discomfort.

Sterilization 40

Sterilization Certification Diagnostics Documentation 40

Valant

JULY 24, 2024

The information recorded may include symptoms, medical history, test results, diagnoses, treatment plans, prescription medications, and progress made at appointments. SOAP notes can help you stay on-track during appointments with patients and quickly complete your notetaking after the session has ended.

Medical History 98

Medical History Physical Exams Vital Signs Appointments 98

Health Prime

OCTOBER 10, 2024

Document thoroughly and legibly Comprehensive and legible documentation is vital for successful mental health billing. According to the American Psychological Association (APA) , records benefit the client and the psychologist by documenting treatment plans, services provided, and client progress.

Billing 97

Billing Medical Coding Documentation Insurance 97

Valant

JULY 16, 2024

Also called psychotherapy notes, these records help the provider keep track of what happened at each appointment. This covers information such as diagnosis, symptoms, medical history, test results, treatment plan, progress at appointments, prescription medications, etc. Share Tweet Share Visit us on Facebook , Twitter , LinkedIn

Appointments 98

Appointments Documentation HIPAA Follow-Up 98

Physicians Practice

JUNE 30, 2025

Start by mapping appointment types—new patient, well-visit, urgent squeeze-in—and building smart rules so the platform can’t double-book or slot a complex case into a 10-minute window. Offer Amazon-style scheduling Consumers book flights and groceries online; they want the same autonomy in health care.

Patient Experience 52

Patient Experience Diagnostics Billing Communication 52

ACI Medical & Dental School

JANUARY 14, 2025

Document medical histories and reason for the visit. Schedule appointments and answer phone calls. Afternoon: Follow-Up: Call patients to remind them of upcoming appointments. Ensure all patient records are up to date and accurately documented. Prepare patients for examination by the physician.

Medical Assistant 52

Medical Assistant Medication Vital Signs Follow-Up 52

Scrubs

OCTOBER 19, 2023

Furthermore, administrative tasks such as documentation can consume a significant portion of a nurse’s time. They can help you keep track of your tasks, appointments, and deadlines. Nurses often have to care for multiple patients simultaneously, each with their unique needs and treatments.

Time Management 229

Time Management Patient Care Appointments Care Plan 229

Scrubs

NOVEMBER 2, 2023

At the same time, they manage administrative tasks such as scheduling appointments, billing, and maintaining patient records. This knowledge is essential for accurately handling patient records, insurance claims, and other healthcare-related documents.

Medical Assistant 147

Medical Assistant Medical Administrative Assistant Medication Medical Terminology 147

Health Populi

OCTOBER 22, 2024

The green circle diagram from Deloitte’s report documents a growing willingness among patients to use virtual health services, increasing from 80% of consumers willing to use telehealth in 2020, 84% in 2022, and 94% in 2024. Then cost — 32% of patients preferred the virtual visit because it saved them money.

Appointments 62

Appointments Follow-Up Documentation Medication 62

Arkenea

JUNE 9, 2025

C-CDA C-CDA (Consolidated-Clinical Document Architecture) was created by HL7, ONC (Office of National Coordinator for Health Information Technology), HIE (Integrating the Healthcare Environment), and the Health Story Project. HL7 states that C-CDA provides a library of templates and prescribes their use for specific document types.

Unit Organization and Environment 52

Unit Organization and Environment Documentation Patient Satisfaction Patient Care 52

Sensible Medicine

APRIL 12, 2024

The ability to “chat” with consultants while the patient is with me at an appointment. Already I am watching efforts to have AI answer messages from my patients and document my visits. If we include PACS with the EMR, there was also the waiting at the radiology file room window, while a clerk tried to find an old X-ray.

Huddles/Rounds 214

Huddles/Rounds Scheduling Hospital Documentation 214

Physicians Practice

JUNE 27, 2025

If the patients have not arrived in the office, contact them to inform them of the delay and offer them the option to reschedule their appointment.

Communication 52

Communication Billing Documentation HIPAA 52

Phlebotomy Careers

JUNE 21, 2025

Her day begins with preparing her ⁢workspace and reviewing scheduled patient appointments. At the end of her shift, Lisa documents the day’s activities ⁣and prepares for the next day. Maintain certification through continuing education requirements.

Unit Organization and Environment 40

Unit Organization and Environment Certification Continuing Education Diagnostics 40

Practice Index

FEBRUARY 6, 2025

While the document sets out a vision for integrated, community-focused care, it provides little in the way of clear guidance for GP practices, leaving them uncertain about how they fit into the evolving system. The publication of the Neighbourhood Health Guidelines for 2025/26 has once again left general practice in the dark.

Admissions 64

Admissions Follow-Up Appointments Collaboration 64

Mobius MD

NOVEMBER 8, 2024

Automating Documentation – Medical documentation used to be one of the most time-consuming tasks for physicians. Virtual Health Assistants – Virtual assistants can handle routine patient queries, triage symptoms, provide medication reminders, and even schedule appointments.

Medical History 52

Medical History Diagnostics Administrative Work Vital Signs 52

Valant

AUGUST 20, 2024

Working with multiple patients at the same appointment affects everything from how you schedule sessions to how you take progress notes, and a system that runs smoothly makes for a better patient experience. Documentation: How will you document the group session along with assessing each individual as needed?

Billing 105

Billing Scheduling Documentation Appointments 105

Medical Economics

JUNE 27, 2025

Since symptoms can overlap or be nonspecific, getting the patient’s detailed history helps clinicians ensure that they have clear documentation.

Tests 52

Tests Diagnostics Medication Insurance 52

Phlebotomy Careers

JUNE 21, 2025

Her day‌ begins early, ⁣preparing⁣ equipment, verifying​ patient appointments, ⁢and ensuring the blood draw area is ‌sterile.⁣ after collecting​ samples, she ensures proper labelings and documentation, contributing to accurate lab results. Her compassionate approach, combined with technical skill, helps patients feel at ease.

Certification 40

Certification Sterilization Documentation Continuing Education 40